Computing & Information Services

Computer Equipment Requests

Annual Computer Equipment Requests

The annual computer equipment request process is the primary way for faculty and staff to obtain college computer equipment. There are some limitations on what can be requested through this process. For example, the college will not provide more than one office computer per person and will only provide shared laser printers. Funding is available to replace computers approximately every six years. Equipment and software costing $500 or less, such as RAM, color printers, USB flash drives, and other peripherals, should be purchased through your departmental supplies budget.

The call for requests are distributed to all faculty and to administrative departments in the spring. Individuals then have a month to research and prepare their equipment requests. We encourage everyone to think about the specific ways in which their current equipment doesn't meet their needs. CIS staff will consult with individuals to help them identify equipment needs.

Department chairs collect and prioritize all the individual requests for their areas. These departmental prioritizations are extremely important, as they are the primary means for determining which requests will be fulfilled each year. Other criteria include feasibility of the project, number of years since the last allocation, and availability of funding. For more details, check the full computer allocation policy.

Spring 2012 Timeline:

February 20 - Call for equipment requests
March 19 - Equipment requests submitted online in IRIS
March 26 - Rankings submitted by department heads
May 1 - Notification of allocation decisions

To submit computer equipment requests in IRIS, follow these steps:

  • Log into IRIS
  • Go to the Reminders Box and Click the Computer equipment requests link.
  • Click the Add a new equipment request link.  You can request equipment for yourself, for someone else, or for a shared facility like a classroom or lab.
  • Repeat Add a new equipment request as many times as needed.

To rank your department's requests, follow these steps:

  • Log into IRIS
  • Go to the Reminders Box and Click the Computer equipment requests link.
  • Under Request rankings, click on the name of your department.
  • Click Edit rankings and use the pull-down menus to assign rankings. You can come back later and change rankings or rank additional requests.
  • Click Finalize to submit your department's requests.  Once you have finalized, you won't be able to modify requests or rankings.

Requests are normally ranked by department chairs.  If you would like to designate an alternate person to rank your department's requests, please contact Marianne Colgrove.

 

Request forms are available if you prefer not to submit requests via IRIS:

Computer equipment request form
for faculty and staff		 Word Format PDF Format
Computer equipment request ranking form
for department chairs		 Word Format PDF Format

 

Emergency Equipment Requests

If you need computer equipment before the next round of allocations, you can submit an emergency equipment request to Marianne Colgrove. It must be a REAL emergency on the order of, "I can't teach my class without this equipment."

Faculty Development Requests

Faculty may also request computers from the Stillman-Drake Fund. Request forms are distributed by the Dean of Faculty each fall. There are criteria for computers requested through this fund.